Executive Assistant

Summary: The Executive Assistant will perform a wide range of administrative and office support activities and aid the CEO in facilitating the efficient operation of the organization.

Responsibilities:

• Monitor the current status of the work and projects for CEO

• Maintain CEO’s appointment calendar. Arrange appointments, meetings, and conferences. Contact the appropriate people to attend

• Attend meetings or conferences as assigned and report on major points and actions resolved or to be taken

• Resolve administrative problems by preparing reports, analyzing data, and identified solutions

• Handle a variety of matters involving contact with various staff, board members, medical committees, government agencies, and the public

• Prepare various documents and handle confidential matters in accordance with clinic rules and procedures

• Conduct quantitative research to drive marketing strategies

• Maintain good relationships with community partners and patients alike.

• Represent the company at various public events

• Contribute to content, planning, creation, posting and engagement on Cedar Point Health’s social media accounts

• Assist in content creation for e-blasts and build patient enrollment through strategic messaging and tactics

• Respond to customer reviews and communicate feedback and any relevant notes/trends to leadership team

• Attend weekly leadership meetings and provide administrative support

• Attend Board & Owner meetings, order and set up lunch and/or dinner, take board meeting notes and record voted decisions

• Maintain company website

• Perform other duties as assigned

Requirements:

• Strong ethical standards and confidentiality a must

• Knowledge of organizational policies, procedures, and systems.

• Knowledge of office management techniques and practices.

• Knowledge of research methods and procedures sufficient to compile data and prepare reports.

• Strong grammar, spelling, and punctuation.

• Skill in time management, prioritization, problem solving, and multitasking.

• Skill in writing and communicating effectively.

• Ability to establish and maintain effective working relationships with other employees and the public.

• Ability to work under pressure, communicate and present information.

• Ability to identify problems, recommend solutions, organize, and analyze information.

• Ability to competently use Microsoft Office, including Word, PowerPoint, Excel, and appropriate practice management software.

• Must be willing to travel to other company locations.

Experience: A minimum of 3 years in depth administrative office experience, which includes working independently.  Healthcare administration experience a plus. This is an onsite position.