Full Charge Bookkeeper

Summary: The Full Charge Bookkeeper will be responsible for recording, organizing, and tracking a business's daily financial transactions, using software to manage accounts payable and receivable, payroll, and bank reconciliations. Work includes data entry, managing invoices, and generating financial statements as requested. Accurate record-keeping and decision making is crucial for financial reports, tax filings and cash management.

Responsibilities:

·         Provide financial support as requested to CEO and/or Financial Director or CFO

·         Provide guidance to managers/supervisors on appropriate reimbursement submissions to follow policy

·         Ensure all outstanding invoices are entered into A/P system and monitored for payment deadline.  Evaluate, recommend and communicate prior to payment.

·         Process bank deposits, reconcile all bank statements on a monthly basis in a timely manner, liaison all bank activity.

·         Assist with Owner draws as requested.

·         Submit monthly sales tax reports.

·         Provide a Balance Sheet and Profit & Loss Statement monthly for the business.

·         Liaison with the office accountant/CPA on all accounting requirements.  This includes providing and processing all necessary information to complete year-end tax filing including 1099’s and annual personal property tax preparation. 

·         Assist in yearly budget planning and ensure that transactions entered into the financial software are aligned with the accounts per the budget.

·         Assist HR with annual worker’s compensation audit

·         All other duties assigned.

• 3+ years of bookkeeping experience and independent responsibility

• Attention to detail with thoughtful decision making.

• Proficient in QuickBooks Desktop and Excel.

• Highly organized, detail oriented and eagerness to research for answers

• Knowledge of customer service principles and techniques.

• Knowledge of basic math, accounting principles and modern office procedures.

• Ability to multitask effectively, dealing with phone calls, staff, and others pleasantly.

• Ability to analyze situations and respond appropriately.

• Ability to maintain confidentiality and organization financial status.

• Ability to communicate clearly and establish/maintain effective working relationships with medical staff, and the public.

Education: High School Diploma or equivalent

Experience: Accounting or bookkeeping experience with a generally accepted education of accounting and bookkeeping principles.

Mental and Physical Requirements: Must possess the physical and mental abilities to perform the tasks normally associated with a bookkeeper that are mostly sedentary with occasional standing, walking, reaching. Daily and repetitive data entry may cause nerve problems unless ergonomic techniques are used. Periodic stress occurs from handling many calls.

Conditions: The position requires the ability to work under pressure and with a diverse population, including staff, physicians, clients, and other members of the public on a regular basis. The position may cause exposure to communicable diseases, bodily fluids, toxic substances, ionizing radiation, medicinal preparations, and other conditions common to a clinical environment.